Subscriber login

News
School Closings
Academy at Rensselaer Education Ctr: Delayed 2 HrsAcademy of the Holy Names: ClosedAchievements & Kids Express Mplwood: Delayed 2 Hrs, no before careAchievements St Kateri Tekakwitha: Delayed 2 HrsAchievements and Kids Express TBGC: Delayed 2 HrsAdams-Cheshire Regional SD: ClosedAmsterdam City SD: Delayed 2 Hrs, No AM BOCES, No BreakfastAndes CSD: Delayed 2 HrsAugustine Classical Academy: ClosedAverill Park CSD: ClosedBallston Spa CSD: Delayed 2 HrsBattenkill Community Services: ClosedBennington College: Delayed Until 10a, Essential staff report as normalBennington Early Childhood Ctr: ClosedBerlin CSD: ClosedBerne-Knox-Westerlo CSD: Delayed 2 Hrs, No AM Pre-K, No AM BOCES, No BreakfastBethlehem CSD: Delayed 2 Hrs, No AM BOCESBrite Beginnings Day Care & Dev Ctr: Delayed 2 HrsBrown School: Delayed 2 Hrs, No Morning PLUS ProgramBrunswick (Brittonkill) CSD: Delayed 2 Hrs, No AM Pgm, No BreakfastBurnt Hills-Ballston Lake CSD: Delayed 2 Hrs, No AM BOCES, 2-hr delay (Final) HS students check email for exam scheduleBurr & Burton Academy: Delayed 2 HrsButterfly Dreams Daycare: Delayed 2 Hrs, Daycare will open at 9;30amCairo-Durham CSD: Closed, Offices ClosedCambridge CSD: Delayed 2 HrsCapital Reg Career & Tech (Albany): Delayed 2 Hrs, No AM BOCES, No AM BOCES, No AM classesCatholic Central HS: ClosedCatskill CSD: Delayed 2 Hrs, No AM Pre-K, No AM BOCESChatham CSD: Closed, Pops Concert Pstpnd to 1-18Chatham Kids Club: ClosedChrist the King Church: Closed, No morning Daily Mass. Parish Office opens at 11 a.m.Christ the King Early Childhood Ctr: Delayed 2 HrsChristian Brothers Academy: ClosedCircle Of Friends (Delmar): Delayed 2 Hrs, Wrap around two hour delayCircle of Friends (Ravena): Delayed 2 HrsCobleskill-Richmondville CSD: Delayed 2 Hrs, No AM BOCESCohoes City SD: Delayed 2 Hrs, No AM K, No AM BOCES, No Breakfast, CDTA buses running on Delay schedule - 9:30 amCohoes Community Center, Inc.: Delayed Until 9a, /Day Care delayed until 9am /No AM care at elem schoolsColonie Youth Centers: Open, No AM ProgramColumbia Christian Academy: ClosedCorinth CSD: Delayed 2 Hrs, No AM BOCESCoxsackie-Athens CSD: Delayed 2 Hrs, No AM BOCES, No BreakfastCrossFit Schenectady: Delayed, No morning classesCrossroads Center for Children: Delayed 2 HrsDoane Stuart School: Closed, NO Snow CampDuanesburg CSD: Delayed 2 Hrs, No AM BOCESDutchess Community College: Delayed Until 10aEOC (Capital District): Delayed 2 Hrs, Closed until 10 a.m.Early Childhood Education Center: Delayed 2 HrsEarly Childhood Education Ctr-Troy: Delayed 2 HrsEast Greenbush CSD: ClosedEco Baby Daycare & Preschool: Delayed Until 9aFarmington River Regional SD: ClosedFirst Friends Nursery School: Delayed, No AM Program, Enrichment program begins at 11:30amGalway CSD: Delayed 2 Hrs, No BreakfastGateway Community Industries: Open, No Transportation, GCI open,trans cancelled SNP meals/cong.sites cancel PROS cancelled,Staff report, GCI is open but transportation is cancelled. Staff report., The Ulster County Office of the aging home delivered meals service and congregated sites are cancelled for today. , PROS is cancelled. Staff report. , George Washington School: ClosedGrace Christian School: ClosedGrapeville Christian School: Delayed 2 HrsGreen Island UFSD: Delayed 2 Hrs, No Breakfast, School opens at 9:40Greenbush Child Caring: ClosedGreene County Transit: Closed, No Transportation, all buses cancelledGreenville CSD: ClosedGreenwich CSD: Delayed 2 Hrs, No AM BOCESGrowing Up Right at the C.D.C.: ClosedGuilderland CSD: Delayed 2 Hrs, No AM BOCESHVCC: Delayed 2 Hrs, School closed until 10 am. staff and students report at 10 amHappy Kids Day Care Center: ClosedHawthorne Valley School: ClosedHelderberg Christian School: Delayed 2 HrsHelping Hands Pre-School: Delayed, No AM Pre-SchoolHoly Spirit School (East G'Bush): ClosedHoosic Valley CSD: Delayed 2 HrsHoosick Falls CSD: ClosedHudson City SD: Closed, Board Meeting TBD Office open at noonHunter-Tannersville CSD: Delayed 2 Hrs, No AM BOCESIchabod Crane (Kinderhook) CSD: ClosedJefferson CSD: Delayed 2 HrsKid Kampus: Delayed 2 Hrs, Opening at 8:30AMKiddie Academy II: Delayed 2 HrsKiddie Academy of Albany: Delayed 2 HrsKidsFirst Childcare Center: Delayed 2 HrsKingston City SD: ClosedLa Salle Institute (Troy): ClosedLansingburgh CSD: Delayed 2 Hrs, No Breakfast, 2 Hour Delay for Wednesday. No morning BreakfastLatham Christian Academy: Delayed 2 Hrs, No AM KLife Kids Before/ After School: Open, No AM ProgramLil' Lambs Christian Daycare Inc.: Delayed 2 HrsLittle Feet Daycare Center: Delayed 2 HrsLiving Res DCOP (Albany): Delayed 1 HrLiving Res DCOP (Rensselaer): Delayed 1 HrLiving Res DCOP (Saratoga): Delayed 1 HrLiving Res DCOP (Schenectady): Delayed 1 HrLiving Resources DCOP (Columbia): Delayed 1 HrLong Trail School: Delayed 2 HrsLoudonville Christian School: Delayed 2 HrsMargaretville CSD: Delayed 2 HrsMechanicville City SD: Delayed 2 HrsMenands UFSD: Delayed 2 Hrs, No BreakfastMiddleburgh CSD: Delayed 2 Hrs, No AM Pre-K, No AM BOCES, No Breakfast, One Hour Early DismissalMillbrook CSD: ClosedMohawk Trail Regional SD: ClosedMohonasen CSD: Delayed 2 Hrs, No AM BOCESMt Moriah Academy: Delayed 2 HrsMyers Education Center: Delayed 2 HrsN. Greenbush Little Red School: ClosedNew Lebanon CSD: ClosedNew Paltz CSD: ClosedNiskayuna CSD: Delayed 2 Hrs, No AM BOCESNorth Adams Public Schools: ClosedNorth Colonie CSD: Delayed 2 Hrs, Check website/email for SHS exam scheduleNortheast Parent & Child Society: Open, Staff Rpt, No TransNortheastern Baptist College: ClosedOak Hill School: Delayed 2 HrsOakwood Christian School: Delayed 2 HrsOne Love Preschool: Delayed 2 HrsOnteora CSD: ClosedOur Savior's Lutheran School: Delayed 2 Hrs, No AM K, No AM Pre-School, No LaunchpadPine Plains CSD: ClosedPittsfield Public Schools: ClosedPumpkin Patch (Albany): Delayed 2 HrsQuestar III BOCES - Sarah's Sisters: Delayed 2 HrsQuestar III Catskill Academy: Delayed 2 HrsQuestar III Rensselaer Academy: Delayed 2 HrsQuestar III Rensselaer Edu Ctr: Delayed 2 Hrs, No AM BOCES, Q3 New Vision is closedQuestar III Sackett Educational Ctr: ClosedRavena-Coeymans-Selkirk CSD: Delayed 2 Hrs, No AM Pre-K, No AM BOCESRed Hook CSD: ClosedRensselaer City SD: Delayed 2 HrsRhinebeck CSD: ClosedRobert C. Parker School: ClosedRoxbury CSD: Delayed 2 HrsSUNY New Paltz: Delayed 3 Hrs, Offices will open at 10:45, Offices will open at 10:45 a.m.SW Vermont Career Dev Ctr: ClosedSacred Heart School (Troy): Delayed 2 Hrs, TSL opens at 9am.Saratoga Central Catholic HS: Delayed 2 HrsSaratoga County Senior Meals: ClosedSaratoga Independent School: Delayed 2 Hrs, No Before Care or AM Pre-KSaratoga Springs City SD: Delayed 2 Hrs, No AM BOCESSaugerties CSD: ClosedSchalmont CSD: Delayed 2 Hrs, No AM BOCES, No BreakfastSchenectady County ARC: Open, Buses on Snow RoutesSchenectady Jewish CC: Delayed, Early Childhood Education will open at 8:30 amSchodack CSD: ClosedSchoharie CSD: Delayed 2 HrsSchoharie Career and Technical Scho: Delayed 2 Hrs, No AM BOCESSchool's Out, Inc.: Closed, No AM ProgramSchuylerville CSD: Delayed 2 Hrs, No AM BOCES, No BreakfastScotia-Glenville CSD: Delayed 2 Hrs, No AM BOCES, No BreakfastSharon Springs CSD: Delayed 2 Hrs, No AM BOCES, No BreakfastShenendehowa CSD: Delayed 2 Hrs, No AM K, No AM BOCESShooting Stars Nursery & After Sch.: Delayed 2 Hrs, No AM Pre-SchoolSouth Colonie CSD: Delayed 2 Hrs, No AM Pre-K, No AM BOCESSouthwest Vermont SU: ClosedSpa Christian School: Delayed 2 Hrs, No AM K, No AM Pre-SchoolSt Ambrose School: Delayed 2 Hrs, No AM PgmSt Catherine's May School: Delayed 2 Hrs, No BreakfastSt George's School: Delayed 2 Hrs, No AM Pre-School, AEP begins at 11:30 amSt Gregory School: Closed, Classes CancelledSt Jude the Apostle School: ClosedSt Kateri Tekakwitha School: Delayed 2 Hrs, No Breakfast, No Before Care. School doors open at 10:00 am.St Mary's Academy (Hoosick Falls): ClosedSt Mary's Institute ES (Amsterdam): Delayed 2 Hrs, No AM Pre-K, No BreakfastSt Mary's School (Ballston Spa): Delayed 2 Hrs, No AM Pre-School, Before Care Opens at 8:00amSt Mary's School (Waterford): Delayed 2 Hrs, No AM Pre-KSt Thomas the Apostle School: Delayed 2 Hrs, No AM Pre-KStepping Stone Pre & DCC (Albany): Delayed 2 Hrs, Open at 9:00Stillwater CSD: Delayed 2 Hrs, Decision to close by 7amStory Place Preschool: ClosedSullivan BOCES: Delayed 3 Hrs, Offices will open at 11 am for 12 month staffSunshine Kids Corner: Delayed 2 Hrs, Opening at 9 amTLC Christian Day Care: Delayed 2 Hrs, No BreakfastTech Valley High School: Delayed 2 HrsThe Albany Academies (AA & AAG): Closed, Check web later for athleticsThe Kid's Place Preschool: ClosedTiny Tots Early Learning Center: ClosedTroy City SD: Delayed 2 HrsTroy Prep: Delayed 2 HrsUlster County Community College: Closing Early 3:04p, Registration will resume on 1/18 from 10am-4pmUlster-Greene ARC (Catskill): Open, No Transportation, transportation cancelledUlster-Greene ARC (Kingston): Open, No Transportation, All Classes Cancelled, Kingston Transportation Cancelled Training Center Cancelled, Kingston Transportation Canceled., Rosendale Training Center classes Cancelled. , , Upstate Transit: Delayed 2 Hrs, School DivisionVillage School of North Bennington: ClosedVoorheesville CSD: Delayed 2 Hrs, No AM BOCES No BreakfastWaldorf School (Saratoga Springs): Delayed 2 Hrs, 2 Day PreK begins at 10:30Warrensburg CSD: Delayed 2 Hrs, No AM Pre-K, No AM BOCES, No AM Head Start, No BrkfstWaterford-Halfmoon UFSD: Delayed 2 Hrs, No BreakfastWatervliet City SD: Delayed 2 HrsWhispering Pines (Cobleskill): Delayed 2 HrsWhispering Pines - Schoharie UPK: Delayed 2 HrsWhispering Pines Pre Sc (Amsterdam): Delayed 2 Hrs, No AM Pre-School, No morning Toddler Program No morning wrap aroundWhispering Pines Pre-sch (Delanson): Delayed 2 Hrs, No AM Pre-School, No Toddler ProgramWindham-Ashland-Jewett CSD: Delayed 2 Hrs, No Pre-K TodayWonderland Nursery School: ClosedWoodland Hill Montessori School: ClosedWynantskill UFSD: ClosedYMCA (Bethlehem): Open, No Morning ClassesYMCA (East Greenbush): Open, No Morning Classes, Or programs, Child watch Opens at 8am, Snow Day Program opens at 8amYMCA (Greater Glenville): Open, No programs until noon. No AM Childwatch.YMCA (Troy): Open, No Morning Classes, Or programs, No Child WatchYMCA Duanesburg: Open, No Morning Classes, No morning child watchYMCA Greene County Branch: Open, No Morning ClassesYMCA Southern Saratoga: Open, No Morning Classes

State audit of Mechanicville finances finds poor bookkeeping, budgeting

State audit of Mechanicville finances finds poor bookkeeping, budgeting

A problem that started years ago in the city of Mechanicville’s Finance Department and then snowball

A problem that started years ago in the city of Mechanicville’s Finance Department and then snowballed has resulted in a critical audit from the state Comptroller’s Office.

The audit released Wednesday cites the city for poor bookkeeping and budgeting that makes it difficult to tell how much money the city has. City officials failed to reconcile accounts and report cash totals and actual spending to the City Council, the audit says.

City officials have blamed faulty financial software for their recordkeeping issues, saying the entire 2010 fiscal year had to be re-created by an accounting firm before officials would know how much money they had in the bank. And until the 2010 books were settled, officials didn’t have a starting point for 2010 and 2011.

The critical audit says the lack of accounting records “makes it difficult for the mayor and the council to evaluate the city’s financial activities, and inaccurate records can obscure the city’s true financial condition.” It calls the state of accounting records “extremely poor.”

The audit covered the period from January 2010 through February 2012.

Recordkeeping was so bad that the city didn’t know from day to day how much cash it had on hand.

“In fact, the records are so bad that the city’s cash balance is monitored on a daily basis by calling the bank to ensure that the city has enough money to pay bills,” according to the audit.

Bank accounts weren’t reconciled on a regular basis, and the city also had cash-flow problems, the audit stated.

On Feb. 29, 2012, the city’s cash account had a balance of just $6,000. And a lack of cash on hand resulted in the city paying the New York State Retirement System late and incurring a $2,765 late fee on the $402,120 bill.

“Although this cash flow problem lasted only a short period of time, this is a result of the council not monitoring the city’s finances and addressing issues that arise during the year,” the audit states.

City officials say the city has corrected the issue with the accounting software, installing a new system and hiring a new deputy finance commissioner to run the department. In the city’s commission form of government, the elected finance commissioner oversees the department and a hired deputy runs the day-to-day operations.

“The commissioner of finance appointed a new deputy commissioner of finance who with the independently retained certified public accounting firms has brought all general ledger accounts into balance and has reconciled all bank accounts,” says a response letter submitted to the Comptroller’s Office and signed by Mayor Anthony Sylvester and Finance Commissioner Peter Chauvin.

Because of the software problem, officials didn’t know how much money the city had when they tried to come up with new budgets.

The Comptroller’s Office also criticized the city for using prior years’ budgeted amounts rather than actual expenditures when it came up with new budget numbers. That practice has been corrected with the 2013 budget, Sylvester and Chauvin said in their Jan. 24 response.

“The current 2013 budget was developed using actual figures from 2012 and 2011 along with collaboration of input from the various department heads.”

Also, city officials are working on developing a monthly report to submit to the City Council with the cash balance for each fund and actual spending to date, something the Comptroller’s Office pointed out the city did not do.

“Because of the council’s failure to fulfill its oversight responsibilities over the course of several years, city finances could be under fiscal stress and the council would not know it because of the poor state of the accounting records,” the audit says.

The city plans to submit a corrective action report to the Comptroller’s Office within 90 days.

View Comments
Hide Comments
0 premium 1 premium 2 premium 3 premium 4 premium 5 premium article articles remaining SUBSCRIBE TODAY

You have reached your monthly premium content limit.

Continue to enjoy Daily Gazette premium content by becoming a subscriber.
Already a subscriber? Log In